Personal File Management

Your files are important to you and as time goes on the number of personal files that you create can be mind boggling! What’s worse? Losing your personal data or not being able to find your personal data? It doesn’t matter which answer you choose because the result is the same. Not being able to access an important document is not much different than the document being destroyed because either way you can’t use it. All the more reason to create good file management habits from the very start. Good habits when you have only a few files, will still be in place when you have thousands if not hundreds of thousands of files.
The first rule of thumb in file management is to keep all of your files in one place. And the best place to start is the location that was already there for you when you first booted up your Windows computer. I’m talking about the My Documents Folder.
my documents
Think of your my documents folder as the virtual equivalent of a filing cabinet. All of your important papers in the real world should go in your filing cabinet. That way you know where to go when you need something. Makes sense right? So in your virtual world the same logic applies, put everything in one place so you know where to look for it when you need it.
By default, your my documents folder comes pre-populated with several subfolders. In this example:My Music, My Pictures, My Safe (for encrypting and securing sensitive personal documents.) etc.
mydocsempty
From the start, this is an example of how best to use the My Documents Folder. Simply begin creating folders of your own named to reflect the content of the folders!
There are a couple of ways to create new folders. The quickest is to right-click within the my documents folder and select new, then folder as shown below.
new folder
Name the folder, and then begin saving directly to it from your program, or drag-and-drop existing documents that you would like to move from one location to the new one you just created.
As you can see, it doesn’t take a genius to manage your files effectively, just the same good common sense that you would use to arrange the old filing cabinet. Genius or not, we can all act like one and create folders for our most important documents from the start.

Happy file management and don’t forget to automate your backup!